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Server hosting and privacy policy checklist


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Whether you are an entrepreneur setting up a business ecommerce site or a hobbyist blogger on a mission to enlighten the world, it is very important that you know how to spot and choose the right server hosting service for your website or blog. Even after you find a fast, reliable, secure and affordable server hosting, your mission to establish an online presence is not complete until you have a complete privacy policy for your site. What is a Privacy Policy? Wikipedia describes a privacy policy as 'a statement or legal privacy law document that discloses all or some of the ways in which your website gathers, manages, discloses, or uses the customer's data'. This data can be anything from personal identifying information such as names, dates of birth, and ID number to g..

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Whether you are an entrepreneur setting up a business ecommerce site or a hobbyist blogger on a mission to enlighten the world, it is very important that you know how to spot and choose the right server hosting service for your website or blog. Even after you find a fast, reliable, secure and affordable server hosting, your mission to establish an online presence is not complete until you have a complete privacy policy for your site.

What is a Privacy Policy?

Wikipedia describes a privacy policy as 'a statement or legal privacy law document that discloses all or some of the ways in which your website gathers, manages, discloses, or uses the customer's data'. This data can be anything from personal identifying information such as names, dates of birth, and ID number to general information generated by the website visitor during the visit.

Writing a functional and relevant privacy policy is just as important as finding the right server to host your website. The privacy policy, in particular, will not only make your readers and website visitors trust the site more, it will also protect you from lawsuits which often happen when the client is at fault.
In this post, we will cover the most important considerations that every entrepreneur or site owner must consider when selecting the right server hosting and when crafting a great privacy policy.

Checklist for selecting the right server hosting

  1. A good server must offer secure, fast, dependable capabilities. This means that the provider should offer a 99% uptime guarantee along with power and daily server backups.
  2. Depending on the nature of your business or site, make sure that you get sufficient disk space and monthly bandwidth with the option to expand in the future when the site grows.
  3. As a site owner, make sure that your preferred host provide full SSH, FTP, and raw server logs access. You should also evaluate the host's web-based administration platform to ensure that it meets your site needs.
  4. How long has the host been in business? Where are their servers located? Do they use green energy? Are there any add-on services (such as full email) that you can re-negotiate?
  5. Test the host's technical support, services, software, and script before making the final decision whether to purchase or move on to the next host on your list.

Checklist for writing a great privacy policy

1. Is the privacy policy written in simple easy-to-understand English?
The most important quality of a good privacy policy is that it must be simple enough for all visitors to read and understand. Do not sprinkle unnecessary jargon in the document that may make the policy difficult to comprehend.
2. Does the policy present accurate details of user data collected?
It is important that your site visitors know the kind of information that the system will collect from them. The nature and extent of data collection should be specified explicitly on the privacy policy.
3. The privacy policy must detail all the current and future ways in which the data will be used.
It is vital that your website visitors agree to the privacy policy with all the gritty details of how the collected data will be used, and how it may be used in the future. If the data will be shared with third-parties, this must also reflect in the agreement document.
4. Are all relevant laws the site abides by included in the policy?
National, federal, and/or state privacy laws that govern the practices of the site must also be mentioned in the policy.
5. Include effective date and opt-out options
Always remember to date your agreements. This means including the date on which the privacy policy took effect, past or future. The policy must also make a provision that makes it easy for the client to opt out of your services in the future.

As you plan on setting up your site, you will find the checklist items in this post highly invaluable to making hosting and policy decisions that will ensure a healthy and safe growth of your website.



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